United States - J--PERFORM BREAKER TESTING & ELECTRICAL INSPECTION FOR JAMES H. QUILLEN VA MEDICAL CENTER

Description

Added: May 01, 2019 11:47 am

This is a Request for Information Only; it is not a request for quotations or offers. This procurement requirement is to determine whether any small business can provide can provide these services listed below:

Network-9 Contracting Office on the behalf of the Tennessee Valley Healthcare Systems, Nashville and Murfreesboro, Tennessee, has developed this Request for Information (RFI)/Sources Sought Notice to solicit market research information from industry to assist the Government with analysis of a Government requirement and provide commercial insight on performance-based solutions, best practices, possible contractual arrangements, and potential issues. This RFI is to determine the availability of Small Business (preferably Service-Disabled and/or Veteran-Owned Owned) entities within the Mountain Home, TN area.

THIS IS A REQUEST FOR INFORMATION ONLY. It is not a Request for Proposal, a Request for Quotation, an Invitation for Bids, a Solicitation, or an indication that Network-9 Contracting Office (NCO-9) will contract for the items contained in the RFI / Sources Sought Notice. This RFI/Sources Sought Notice is part of a Government market research effort to determine the scope of industry capabilities and interest, in accordance with Federal Acquisition Regulation (FAR) Part 15.201(e), response to this RFI / Sources Sought Notice are not offers and cannot be accepted by the Government to form a binding contract. Responses to this RFI / Sources Sought Notice are strictly voluntary and are consider as information only. The Government will not pay respondents for information provided in response to this RFI / Sources Sought Notice. Responses to this RFI / Sources Sought Notice will not be returned and respondents will not be notified of the result of the review. If a solicitation is issued, it will be announced a later date, and all interested parties must respond to that solicitation announcement separately from any response to this announcement. This RFI / Sources Sought Notice do not restrict the Government s acquisition on a future solicitation.

Network-9 Contracting Office (NCO-9) and Mountain Home Veterans Administration Medical Center are conducting market research for a Contractor to perform breaker testing and electrical inspection, located at the James H. Quillen VA Medical Center, Corner of Veterans Way and Veterans Way, Mountain Home, TN 37684. Please review the draft Statement of Work (SOW) provided below before responding to the market research questions as the Government desires that respondents offer their experience and recommendations on the following questions and issues related to this requirement. When addressing these items, respondents should consider the size, scope, and required certifications of the requirement described herein.

SCOPE OF WORK (SOW)

PERFORM BREAKER TESTING

AND ELECTRICAL INSPECTION

JAMES H. QUILLEN VA MEDICAL CENTER

ELECTRICAL DISTRIBUTION SYSTEM -- MOUNTAIN HOME, TN

26 FEBRUARY 2019

General:

The purpose of this work is to supply the necessary resources to complete the required inspection and testing of the Mountain Home VA (Veterans Administration) Medical Center (also known as the James H. Quillen VA Medical Center) site s electrical power distribution system as required by the most recent VHA directive every three years. Work will include, but is not limited to, the infra-red (I-R) or thermal testing/viewing/inspection of the Station s power system infrastructure, testing (per applicable codes and directives) of the system s circuit breakers, testing of the system s transformers, recording the results of the tests and inspections, and developing a comprehensive report of all the findings with recommendations on any equipment not meeting standards of the testing/inspections/maintenance based on the documents referenced in this package.

Work will test, inspect, view, I-R scan, and test operate switchgear, panel boards, switch boards, breaker panels, automatic transfer switches (ATS), transformers (as applicable), circuit breakers 90 Amp size and greater (as applicable), circuit breakers below 90 Amp size (as applicable), bus work (as applicable), switches high voltage / fused / non-fused / disconnect / etc. (as applicable), draw-out gear and relays, motor control centers (MCCs), motor starters combination / manual / etc. (as applicable), contactors lighting / etc. (as applicable), emergency power systems and generators (as applicable), and other electrical equipment as required by codes/standards/directives/statutes.

Project Scope of Work:

This project consists of furnishing all labor, materials, transportation, equipment, tools, and supervision to perform professional survey, testing, inspection and maintenance of the electrical systems and equipment at James H. Quillen VAMC, Mountain Home, TN. This project will provide for complete engineering appraisal and testing services for all existing 90 ampere electrical circuit breakers and larger, including other electrical equipment such as transformers, switchgear, motor control centers, distribution center, and emergency power system, including all generator sets. Appraisal testing shall include a complete inspection, checkout, calibration, and operation for prevention and corrective maintenance. This project requires full documentation for testing and maintenance in compliance with the latest version of NFPA 70 (NEC), NFPA 70B, NFPA 70E, NFPA 99, NFPA 110, OSHA 29CFR 1910, and applicable VA documents. Selected Contractor will perform all work in strict accordance with the applicable specifications and drawings, which form the parts thereof. All drawings included in this package are for reference purposes only and, in no way, limit the responsibilities of the contractor in performing all work that is required to provide a complete job. Contractor must verify site conditions before commencing any work. Applicable equipment manuals (contractor must be able to show that they have ready access to these manuals if asked by Contracting Officer Representative (COR)) and VHA DIRECTIVE 1028 - ELECTRICAL POWER DISTRIBUTION SYSTEMS (Included in the Contract package) dated July 25, 2014 (or the latest version available at the time of award.

Numbers of buildings (see the station map incorporated into the contract package for the assigned building numbers) included in survey are: 3, 5, 8, 13, 15, 16, 17, 19, 20, 34, 35, 36, 37, 40, 41, 42, 43, 44, 45, 46, 47, 69, 77, 103, 115, 116, 160, 161, 162, 200, 201, 204, 205, 206, 207, and 213. Although other buildings may appear on the attached map, they will not be a part of this project if they are not in the above list.

Contractor is to provide all pre-shutdown engineering appraisal services for scheduling, testing, etc., for all work involved. All outages shall be scheduled and approved in writing as soon as schedule allows. Schedule all work in or affecting patient care areas and/or equipment with the Chief of Facilities Management at the station sufficiently well in advance to enable the Facilities Management Service (FMS) Engineering Division to make any necessary arrangements. In most instances this will involve about a three (3) day period. Coordinate with the Chief of Facilities Management in advance any shut-down which will occur, and which will affect, for any period of time, patient care areas and/or equipment. Only after the Engineering Division staff is fully informed and has agreed to the schedule of shut-downs, and the Chief has approved such actions, can the work then proceed accordingly. Again, in most instances, this will involve about a three (3) day period. Energized work permits will be required for any work in energized equipment and all work will be done in compliance with and meeting the standards set forth in NFPA 70E. Requests for energized work permits shall be submitted at least three (3) work days prior to date when work is scheduled to be executed. The Contractor will pay all fees/charges/bills/invoices/etc. associated with any sub-contractors they may use or needed in the execution of this work including the electrical utility, BrightRidge.

Testing and maintenance work for all major electrical distribution apparatus such as power transformers, switchgear, motor control centers, distribution centers, and breakers shall be accomplished as specified herein. All major station (intra-Building) feeder cables, for buildings identified in this scope of work shall be tested and inspected. Contractor shall use an infra-red scanning camera to detect hot spots in the Electrical Power Distribution System. Objective of this work is to detect any loose, broken, or corroded connections in the system. Problem connections shall be replaced with new connectors, and/or tightened with torque wrench to meet the equipment manufacturers specifications. Infra-red images shall be included with the final report.

Note that most work will be done during the evenings, nights, and weekends. Contractor must perform all work between the hours of 7:30 p.m. until no later than 5:00 a.m. of the following morning unless approved otherwise by VA COR or Maintenance Shops with approval of the Chief. Work times will be submitted along with work schedule in writing for approval to Chief of Facilities Management prior to performing the work. The contractor shall provide sufficient work force to minimize down time. Contractor will coordinate all work performed under this contract with that of other contractors at this facility working in the same space.

Qualifications of Contractors:

Contractors shall be certified by the International Electrical Testing Association (NETA) as NETA Certified Technician and completed the Occupational Safety & Health Administration (OSHA) approved 10-hour construction safety training. A Contractor supervisor shall be on site at all times and that supervisor shall have a current OSHA 30-hour construction safety card. Those working on energized electrical equipment must have had NFPA 70E training in the last three (3) years and must provide documentation of the training.

Contractors shall have technical trainings, and track records of working experience in maintenance, inspection, and testing of the Electrical Power Distribution System and its components in healthcare, industrial, educational, and commercial facilities for a minimum of five (5) continuous years.

Contractors shall have site specific safety training ALL contractor personnel working on site must complete a 1-hour site specific training class conducted at Mountain Home VAMC in Building 37 generally every Tuesday at 8:30 am. Requests for personnel to be trained shall be forwarded to the project s COR no later than noon on the Friday prior to the Tuesday on which the Contractor wishes to receive training.

The contract drawing(s) indicate the extent and location of construction work. In any departure from the contract drawings are deemed necessary by the contractor, the details of such departure and the reasons therefore shall be submitted to the contracting officer for approval as soon as practical. No such departures shall be made without the proper written permission of the contracting officer.

The contractor shall visit the premises to familiarize him or herself with all the details of the work and working conditions. Contractor shall advise the contracting officer of any discrepancy before performing any work. The contractor shall be specifically responsible for the coordination and proper relation of his work to the building, structure, phasing, and insure the safety of employees and workmen.

Note that the Certification & Accreditation (C&A) requirements do not apply, and a security accreditation package is not required for this project.

Terminology:

Work Area An area in which construction work is conducted to complete a contract.

When furnish , provide , install , or similar term is used in the contract, is shall mean a complete installation / test / inspection leaving the equipment and/or site ready for use.

Basic Level of Work Required:

The work will follow all applicable codes, standards, and directives. At the minimum, the work required will include, but is not limited to that which is as identified in the following:

Low Voltage Circuit breakers and MCCB s

Visual and mechanical inspection

Check insulation, case, and arc chutes for cracks

Lubricate, Clean breaker as necessary and where possible

Perform insulation resistance on breaker to ensure proper operation.

Perform contact resistance

Perform trip time tests on breaker time current devices

Exercise and operate the breaker to ensure proper operation

Clean and inspect breaker cell, interlocks and racking mechanism

Medium voltage breakers

Visual and mechanical inspection

Inspect main contacts and arcing contacts, where applicable

Measure contact resistance

Check contacts and eliminate alignment

Inspect and clean insulation services

Tighten and clean connections

Perform insulation resistance on breakers and switchgear bus

Operate the breaker electrically and mechanically

Check racking device, puffers, mechanical interlocks etc. Clean and lubricate as required.

Clean inspect and lubricate operating mechanism

Check electrical, mechanical condition and lubrication

Inspect and clean arc chutes

Inspect and clean electrical surfaces, barriers, bottles, batteries, etc.

Inspect and vacuum the breaker cell

3) Load interrupters, switches, etc.

Visual and mechanical inspection - check for proper anchorage

Inspect and clean the switch internal components where applicable

Inspect fuse holders, fuse clamps, main contacts and arcing contacts

Check contacts and element alignment

Inspect and clean insulation services

Check contact resistance where applicable

Perform insulation resistance

Operate the switch mechanically

Verify proper phase barrier materials

Check electrical, mechanical condition and lubrication

Check tightness of bolted connections, cables etc.

4) Protect relay instrumentation and trip units

Inspect Devices for mechanical or moisture damage

Clean and tighten all connections and covers

Check alignment, connections, tap plugs and dial settings

Perform pickup on each operating element

Perform timing-current characteristic tests

Calibrate and test relays and/or trip units.

Perform functional tests on all relays and/or trip units.

Check instrumentation

Check wiring and fuses.

Verify operation of Ground fault protection devices where applicable.

Substation battery cells

Clean and inspect terminals and connections for tightness, corrosion, etc.

Check electrolyte, level and top off as necessary, check cell specific gravity and voltage.

Perform cell voltage checks

Verify battery charger operation, etc.

Visual and mechanical inspection - check for damage

Replace Batteries in building 115

6) Transfer switches (ATS s)

Visual and mechanical inspection of components and wiring

Check insulation for cracks and other defects

Lubricate, clean the ATS and dress contacts where applicable

Perform infra-red survey

Perform contact resistance and or load and voltage drop as necessary

Perform operational engine starting, transfer time, cool down, etc.

Exercise and operate the ATS to ensure proper operation

Clean and inspect ATS cubicle

7) Panel boards and switchgear

Visual and mechanical inspection - check for proper anchorage

Inspect and clean the internal BUS and components, where applicable

Inspect fuse holders, control wiring, cells, etc.

Check Molded Case Circuit Breaker (MCCB) cases, insulation barriers, insulators, etc

Exercise and operate the breaker to ensure proper operation

Check electrical, mechanical condition and lubrication

Check tightness of bolted connections, cables, etc

Check all devices for missing or broken parts, corrosion or excessive wear

Perform insulation resistance test on bus system, where applicable

8) Transformers and instrumentation Transformers

Visual and mechanical inspection - check for proper anchorage

Inspect and clean the inside, internal bushings, termination and components

Inspect fuse holders, gages, valves and bushings for leaks

Check load and phase voltages

Check tightness of bolted connections, cables, etc.

Check all devices for missing or broken parts and corrosion

Check ground core ground connections

Perform electrical tests, IR, TTR etc. where applicable

Check for even loading and phase voltage

Draw an oil sample and perform ASTM/ANSI, dielectric, water, PCB oil analysis. Oil analysis will include dielectric breakdown, water content, acidity, color, power factor, interfacial tension, and visual examination.  The gas analysis of the oil will entail a dissolved gas analysis including measurement of hydrogen, methane, ethane, ethylene, acetylene, carbon monoxide, carbon dioxide, nitrogen, and oxygen along with a Furfuradehyde analysis.

Check pressure relief device where applicable

Inspect and test instrumentation transformers were and as is appropriate.

9) Misc., Generators

Visual and mechanical inspection - check for proper anchorage, and battery check.

Perform operational engine starting, transfer time in loaded condition, cool down etc.

Check reliability, fuel type and capacity

Perform Infra-red inspection of associated switchgear, switchboards, breakers, switches, transformers, etc

10) General

Prior to closing a piece of equipment, the technician will verify all tools and materials have been removed, all conductors/fuses/fuse clamps/ components/ etc., are properly installed and tight (to the proper specified torque) and all are returned to their previous (ready to Run) state.

Contractor will report deficiencies that are deemed or may quickly become critical or catastrophic immediately to the contracting officer, COR, responsible Station Maintenance Shop, and the Chief of Engineering Services for timely action.

Energized work permits will be required to work in/open any piece of energized gear. Contractor shall identify any situation where an energized circuit permit is required and request, as soon as the schedule allows, an energized circuit permit from projects section supervisor.

11) Deliverables

The contractor, at the completion of all testing and, having received the results of all outside testing agencies, will compile all data and forward four (4) hard copies, and one (1) CD copy of the results.

Deliverables are due within fifteen business days of last report date of any outside testing facility or, if no outside testing agencies are used, within fifteen business days of the contractor completing the on-site work.

Opportunity closing date

09 May 2019

Value of contract

to be confirmed