Canada - ASSC system replacement work (Construction) and Preventive maintenance of static uninterruptible power supply systems (Maintenance) - 5700, 4th avenue West, Québec (Québec) G1H 6R1

Description

CONTRACT IDENTIFICATION

Contract numbers :

44540036 (Construction) and 44539907 (Maintenance)

Contract title :

ASSC system replacement work (Construction) and Preventive maintenance of static uninterruptible power supply systems (Maintenance)

Building address :

5700 4th Avenue West, Quebec City, Quebec G1H 6R1

All bidders must comply with the requirements of the contract documents. These can only be obtained via the electronic tendering system (SEAO) at www.seao.gouv.qc.ca or by calling 418-646-0177 for residents of the Quebec City area and toll-free 1-877-336-7326 for residents outside Quebec City.

Caution: Please note that only the documents required by the Company under the terms of this call for tenders must be submitted with the bid, so as to avoid any situation that would result in the bid being restrictive or conditional.

SUMMARY DESCRIPTION OF WORK

Société québécoise des infrastructures (hereinafter the "Société") is issuing a public call for tenders for two contracts with the same successful bidder, namely :

A construction contract for the replacement of an ASSC system in a computer room, including, but not limited to, the dismantling and removal of the existing ASSC system, the supply, installation and commissioning of the new equipment, and all inherent and required connections (contract number 44540036);
A preventive maintenance contract for the equipment (contract number 44539907).

Contracts are awarded to the same successful bidder. Tenderers must submit a price for both contracts in accordance with the instructions below.

IMPORTANT NOTICES

News

A new electronic tendering system ("SEAO") went live in June 2024. Among the new features announced, the system will automatically assign a "Tender Slip Identification Number" to each supplier-type organization.

You will note that the Company has added a space on the Tender Form to allow the tenderer to enter his "Tender Slip Identification Number", assigned to him by the SEAO.

Recommendation for electronic submission of bids

The Company has undertaken initiatives for its digital transformation and, as a result, strongly recommends that bidders submit their bids electronically via the SEAO.

Authorization to contract/certification from Revenu Québec

It is strongly suggested that bidders apply as soon as possible, in accordance with the requirements of the contract documents, for their Revenu Québec attestation and, if applicable, for their authorization to contract from the Autorité des marchés publics, to ensure that these requirements are met before the deadline date and time indicated in the Instructions to Bidders and/or the Complementary Instructions.

Non-participation in the invitation to tender

Any person or company having obtained the contract documents and who does not submit a bid, undertakes to complete the "Non-participation Questionnaire" form included in the contract documents and to forward it to the Company at the following e-mail address: infosoumission8@sqi.gouv.qc.ca.

Subcontractor bids

All subcontractors subject to the Bureau des soumissions déposées du Québec (BSDQ) must, when submitting their electronic bids to the BSDQ, indicate the Company as "Recipient" using the "Bidder" menu of the electronic bid transmission system (TES).

DURATION OF WORK AND MAINTENANCE

UPS redevelopment work - Construction (44540036)

The work required under this call for tenders must be fully completed within 21 weeks (including statutory holidays, construction vacations and the time required for the supply of materials/equipment) from the date stipulated in the contract or upon receipt of written authorization from the Company. The probable start date is between October 21 and November 1, 2024.

Notwithstanding the completion date indicated in this article :

- replacement and commissioning of the new equipment must be completed within a maximum period of 12 consecutive hours, and must be fully completed by February 24, 2025.

- the training required in the contractual documents must be completed no later than March 31, 2025.

Preventive maintenance for static uninterruptible power systems - Maintenance (44539907)

The maintenance services covered by this call for tenders are required for a period of 36 months, beginning on the date of delivery of the construction work and therefore following the installation and commissioning of the equipment under contract number 44540036.

BID SECURITY

Tenders must be accompanied by a bid security equal to 10% of the tender amount.

► When the bid is transmitted on paper, this bid security must be presented in the form of a bond, irrevocable letter of guarantee, certified cheque, money order or draft and comply with the conditions mentioned in the "Bid Security" article of the Instructions to Tenderers.

► When the bid is transmitted electronically, this bid security must obligatorily be presented in the form of a bond or irrevocable letter of guarantee and comply with the conditions mentioned in the "Bid Security" article of the Instructions to Tenderers. No other form of guarantee is accepted with this method of transmission.

CONDITIONS

Only bids submitted by tenderers who meet the following conditions will be considered:

1- have an establishment where it carries out its activities on a permanent basis, clearly identified in its name and accessible during normal business hours in Quebec or in a territory covered by an applicable intergovernmental agreement;

2- have the qualifications and hold the licenses required under the Building Act (RLRQ, chapter B-1.1).

INFORMATION MEETING / SITE VISIT

An information meeting followed, if necessary, by a site visit will be conducted by the Company's project manager. Interested bidders should present themselves on September 12, 2024 at 1:30 p.m. at 5700, 4th Avenue West, Quebec City, Quebec G1H 6R1, at the building's main door (#12). Attendance at this meeting is strongly recommended.

No verbal information provided to any bidder at this meeting will engage the responsibility of the Company.

RECEIPT AND OPENING OF BIDS

Receipt of bids :

a) Paper bids :

Paper bids must be received at the Company's bid receiving counter located at 475, boulevard de l'Atrium, Suite 302, Québec (Québec) G1H 7H9, no later than the deadline date and time indicated in the Additional Instructions.

b) Bids submitted electronically :

Electronically transmitted bids must be received via the SEAO at the following address: www.seao.gouv.qc.ca, no later than the deadline date and time indicated in the Additional Instructions.

For technical questions regarding the electronic submission of bids, please contact the SEAO customer service department at 418-646-0177 for residents of the Quebec City area and toll-free at 1-877-336-7326 for residents outside Quebec City.

Tender opening :

The public opening of bids will take place on the date and at the time indicated for the receipt of bids. The only possibility for anyone to attend this opening is to view it live on the Internet at the address indicated for this purpose in the Additional Instructions. No subsequent viewing, recording or broadcasting of the video recording of the opening is possible.

TRANSMISSION OF COMPLAINTS

All complaints made to the Company under section 21.0.4 of the Act respecting contracting by public bodies (RLRQ, chapter C-65.1) must be received at plainte@sqi.gouv.qc.ca, no later than the deadline for receipt of complaints as indicated in the Additional Instructions.

INFORMATION

Bidders wishing to receive clarification concerning the call for tenders must communicate in writing to the e-mail address indicated below, making sure to mention the contract, project and SEAO notice numbers in the subject line of the e-mail. If such a request for clarification is received two working days or less before the closing date and time for receipt of bids, the Company reserves the right not to consider it.

Information concerning contract documents :

Management:

Construction and Operations Support Contracts Department

Email us at

infosoumission8@sqi.gouv.qc.ca

RESERVE

The Company reserves the right not to accept any bids received.

Opportunity closing date

25 September 2024

Value of contract

to be confirmed