United States - 80--epoxy paint

Description

CONTACT INFORMATION|4|N741.11|GDS|717-605-6805|abigail.r.hurlbut.civ@us.navy.mil|
ITEM UNIQUE IDENTIFICATION AND VALUATION (JAN 2023)|19||||||||||||||||||||
HIGHER-LEVEL CONTRACT QUALITY REQUIREMENT (NAVICP REVIEW FEB 1991)(FEB 1999)|1|MIL-I-45208|
INSPECTION OF SUPPLIES--FIXED-PRICE (AUG 1996)|2|||
PRODUCTION LOT TESTING|1|199 of days|
INSPECTION AND ACCEPTANCE - SHORT VERSION|8|X||X||||||
DESIRED AND REQUIRED TIME OF DELIVERY (JUNE 1997)|29|CLIN 0001AA|8|180|CLIN 0001AB|7|180||||||||||||||||||||||||
WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)|16|Stand-Alone Receiving Report - Certifications; COMBO - Receiving Report & Invoice - Material |N/A|TBD|N00104|TBD|TBD|W25G1U-8; W62G2T-7|TBD|N/A|N/A|N/A|N/A
|N/A|N/A|See form DD1423||
NAVY USE OF ABILITYONE SUPPORT CONTRACTOR - RELEASE OF OFFEROR INFORMATION (3-18))|1|WSS|
EQUAL OPPORTUNITY (SEP 2016)|2|||
WARRANTY OF SUPPLIES OF A NONCOMPLEX NATURE (JUNE 2003)|6|One year from date of delivery.|One year from date of delivery. |||||
WARRANTY OF DATA--BASIC (MAR 2014)|2|||
FIRST ARTICLE APPROVAL--CONTRACTOR TESTING (SEP 1989)|10|One (1) |0001AD|30 Days|TBD|Abigail Hurlbut - abigail.r.hurlbut.civ@us.navy.mil|TBD|0001AD|TBD|||
FIRST ARTICLE APPROVAL--GOVERNMENT TESTING (SEP 1989)|7|One (1) |0001AD|TBD|NWSC Carderock - N4621A|12-18 months|||
NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE (OCT 2020)(DEVIATION 2020-O0008)|1||
ALTERNATE A, ANNUAL REPRESENTATIONS AND CERTIFICATIONS (OCT 2024)|13||||||||||||||
ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JAN 2025)|13|325510|1000||||||||||||
NOTICE OF PRIORITY RATING FOR NATIONAL DEFENSE, EMERGENCY PERPARDENESS, AND ENRGY PROGAM USE (APRIL 2008))|2||X|
EVALUATION OF FIRST ARTICLE TESTING|3|X|$||
1. This requirement is pursuant to Emergency Acquisition Flexibilities (EAF).
2. The resultant award of this solicitation will be issued bilaterally, requiring the contractor's written acceptance prior to execution.
3. All contractual documents (i.e. contracts, purchase orders, task orders, delivery orders, and modifications) related to the instant procurement are considered to be "issued" by the Government when copies are either deposited in the mail, transmitted by
facsimile, or sent by other electronic commerce methods such as email. The Government's acceptance of the contractor's proposal constitutes bilateral agreement to "issue" contractual documents as detailed herein.
4. If requirement will be packaged at a location different from the offeror's address, the offeror shall provide the name, street address, and CAGE of the facility.
5. Any contract awarded as a result of this solicitation will be DO certified for national defense under the Defense Priorities and Allocations System (DPAS). Provision 52.211-14, Notice of Priority Rating for National Defense, Emergency Prepardness, and Energy
Program Use, shall be inserted in solicitations when the contract to be awarded shall be a rated order.
6. If drawings are included in the solicitation, access needs to be requested on the individual solicitation page under Contract Opportunities on SAM.gov website. After requesting access, send an email to the POC listed on the solicitation.
7. NAVSUP WSS Mechanicsburg will be considering past performance in the evaluation of offers IAW FAR 13.106(a)(2).
8. This solicitation requires First Article Testing (FAT). See FAR 52.209-3 First Article Approval- Contractor Testing and FAR 52.290-4 First Article Approval- Government Testing for more details.
9. This solicitation requires Production Lot Testing (PLT). See Local NAVSUP clasue WSSTERMEZ02 Production Lot Testing for more details.
1. SCOPE
1.1 ;This contract/purchase order contains the requirements for manufacture and the contract quality requirements for Paint, Epoxy, White, Navy Formula 186, Type I, MIL-DTL-24631.;
2. APPLICABLE DOCUMENTS
2.1 Applicable Documents - The document(s) listed below form a part of this contract/purchase order including modifications or exclusions.
2.1.1 "Document References" listed below must be obtained by the Contractor. Ordering information is included as an attachment to this contract/purchase order.
2.2 Order of Precedence - In the event of a conflict between the text of this contract/purchase order and the references and/or drawings cited herein, the text of this contract/purchase order shall take precedence. Nothing in this contract/purchase order,
however, shall supersede applicable laws and regulations unless a specific exemption has been obtained.
DOCUMENT REF DATA=PPP-C-96 | | |E |921231|A| | |
DOCUMENT REF DATA=FED-STD-141 | | |D |010322|A| | |
DOCUMENT REF DATA=MIL-STD-147 | | |D |960325|A| | |
DOCUMENT REF DATA=FED-STD-313 | | |D |000321|A| |01|
DOCUMENT REF DATA=PPP-F-320 | | |D |940302|A| 3| |
DOCUMENT REF DATA=ASTM-D344 | | | | |A| | |
DOCUMENT REF DATA=PPP-P-1892 | | | |741231|A| | |
DOCUMENT REF DATA=MIL-I-45208 | | |A |961001|A|2 | |
DOCUMENT REF DATA=ASTM-D1210 | | | |910219|A| | |
DOCUMENT REF DATA=ASTM-E1251 | | | |941003|A| | |
DOCUMENT REF DATA=ASTM-D1296 | | | |900622|A| | |
DOCUMENT REF DATA=ASTM-D1475 | | | |901120|A| | |
DOCUMENT REF DATA=ASTM-D1640 | | | |821207|A| | |
DOCUMENT REF DATA=ASTM-D1729 | | | |900212|A| | |
DOCUMENT REF DATA=ASTM-D2000 | | | |910225|A| | |
DOCUMENT REF DATA=ASTM-D2244 | | | |930915|A| | |
DOCUMENT REF DATA=ASTM-D2369 | | | |931215|A| | |
DOCUMENT REF DATA=MIL-DTL-24631 | | |A |970606|A| | |
DOCUMENT REF DATA=MIL-DTL-24631 |0003| |B |970606|A| | |
DOCUMENT REF DATA=ASTM-D2698 | | | |910227|A| | |
DOCUMENT REF DATA=ASTM-D2805 | | | |941003|A| | |
DOCUMENT REF DATA=ASTM-D3278 | | | |891229|A| | |
DOCUMENT REF DATA=ASTM-D4400 | | | |941003|A| | |
DOCUMENT REF DATA=ASTM-D4615 | | | |941003|A| | |
DOCUMENT REF DATA=ASTM-D476 | | | |841114|A| | |
DOCUMENT REF DATA=ASTM-D523 | | | |890331|A| | |
DOCUMENT REF DATA=ASTM-D56 | | | |931215|A| | |
DOCUMENT REF DATA=ASTM-D562 | | | |811030|A| | |
DOCUMENT REF DATA=ASTM-D605 | | |69R|830601|A| | |
DOCUMENT REF DATA=ASTM-F718 | | | |930315|A| | |
DOCUMENT REF DATA=ASTM-D822 | | | |891027|A| | |
DOCUMENT REF DATA=ASTM-D823 | | | |921028|A| | |
DOCUMENT REF DATA=ISO9001 | | |94 |940701|A| | |
DOCUMENT REF DATA=ISO9002 | | |94 |940701|A| | |
DOCUMENT REF DATA=MIL-STD-973 | | | |920417|A| | |
DOCUMENT REF DATA=MIL-STD-973 | | | |950113|A| |03|
3. REQUIREMENTS
3.1 ;Source Control Item - Previous delivery of this specified National Stock Number or similar item manufactured to technical procurement specifications and/or drawings supplied by a Government activity or Price Contractor does not in itself qualify a
supplier as a Government approved source. Only those sources for this item currently approved by the Government have been solicited.
The time required for approval of a new supplier is normally such that award cannot be delayed pending approval of the new source. Qualification and testing requirements are extensive and time consuming. To maintain appropriate stock levels and prevent
work stoppage, a prospective contractor must be determined to be qualified by the engineering activity prior to submitting offer.
If you have not been solicited and you can furnish either (a) proof of your prior approval as a supplier of this item, or (b) data showing you have produced the same or similar items satisfactorily for the Government or a commercial source, or (c)
test data indicating your product can meet service operating requirements, or (d) other pertinent data concerning your qualification to produce the required item, notify the Procurement Contracting Officer in writing, furnishing said proof of data
for evaluation, possibly leading to your firm being authorized as an approved source for this procurement or subsequent procurements. Your interest will be forwarded to the In-Service Engineering Agent (ISEA) responsible for this item.;
3.1.1 ;The following are approved sources at time of solicitation:
CAGE 9AED3;
3.2 ;Design, Manufacture, and Performance - Except as modified herein,The Paint, Epoxy, White, Navy Formula 186, Type I, furnished under this contraract/purchase order shall meet the design, manufacture, and performance requirements as specified on military
specification MIL-DTL-24631 and MIL-DTL-24631/3. ;
3.2.1 ;pn 8863 ;
3.3 Configuration Control - MIL-STD-973 entitled "Configuration Management", Paragraph 5.4.8, Configuration Control (Short Form Procedure), is hereby incorporated. The Contractor shall submit all Engineering Change Proposals in accordance with MIL-STD-973,
Paragraph 5.4.8.2 and Appendix D. Requests for Deviations shall be processed in accordance with MIL-STD-973, Paragraph 5.4.8.3 and Appendix E. Requests for Waivers shall be processed in accordance with MIL-STD-973, Paragraph 5.4.8.4 and Appendix E. (Original
and two copies shall be submitted to Contracting Officer, NAVICP-MECH, P. O. Box 2020, Mechanicsburg Pa. 17055-0788.)
3.3.1 Configuration Control - When the Contractor has received authorization on a prior contract for the same NSN for the use of a drawing of a later revision status, that authorization is hereby extended to all succeeding contracts/purchase orders until
another drawing revision is approved. The Contractor will notify the PCO of this occurrence in each instance, in the response to the solicitation. Such notification shall be in writing setting forth the contract under which the prior authorization was granted,
the date of the granting of the authorization, and the name of the granting authority.
Contractors shall also refer technical inquiries (other than those covered by MIL-STD-973) on company letterhead signed by a responsible company official, with copies distributed as stated below.
The original and two copies of all Contractor generated correspondence regarding configuration shall be submitted to Contracting Officer, NAVICP-MECH, P.O. Box 2020, Mechanicsburg, PA 17055-0788.
Contractors are cautioned that implementing engineering changes, waivers, deviations or technical inquiries into the contract/purchase order without approval of the Contracting Officer will be at the sole risk of the Contractor.
3.4 Mercury Free - The material supplied under this contract/purchase order is intended for use on submarines/surface ships and therefore shall contain no metallic mercury and shall be free from mercury contamination. Mercury contamination of the material
will be cause for rejection.
If the inclusion of metallic mercury is required as a functional part of the material furnished under this contract, the Contractor shall obtain written approval from the Procurement Contracting Officer before proceeding with manufacture. The
contractor's request shall explain in detail the requirements for mercury, identify specifically the parts to contain mercury, and explain the method of protection against mercury escape. Such a request will be forwarded directly to the Procurement Contracting
Officer with a copy to the applicable Government Inspector. Upon approval by the Contracting Officer, the vendor will provide a "Warning Plate" stating that metallic mercury is a functional part of the item and will include name and location of that part.
The use of mercury, mercury compounds, or mercury-bearing instruments and/or equipment in a manner which might cause contamination in the manufacture, assembly, or test of material on this contract is prohibited. The most probable causes of
contamination are direct-connected manometers, mercury vacuum pumps, mercury seals, or the handling of mercury in the immediate vicinity. Mercury switches, mercury in glass thermometers, standard cells and other items containing mercury may be used if they are
located so as not to constitute a contamination hazard.
If external contamination by metallic mercury occurs or is suspected, the following test may be used to determine whether contamination by metallic mercury exists or whether corrective cleaning measures have been effective. Enclose the equipment in a
polyethylene bag or close-fitting airtight container for eight hours at room temperature (70 degrees F minimum).Sample the trapped air and if mercury vapor concentration is 0.01 mg/cu meter or more, the material is mercury contaminated insofar as the
requirements of this contract are concerned.
These requirements shall be included in any subcontract or purchase order hereunder and the Contractor shall insure SubContractor compliance with these requirements.
Technical questions pertaining to these requirements shall be referred to the Procurement Contracting Officer via the cognizant Administrative Contracting Officer. For background, the following information is provided:
Mercury is corrosive to gold, silver, nickel, stainless steels, aluminum and copper alloys. Stainless steels, nickel, and copper alloys are widely used in reactor plants and other submarine/surface ship systems. Accidental trapping of mercury in a
component could cause serious damage to vital parts. Mercury is also toxic if inhaled, ingested, or absorbed through the skin. It is evident that grave consequences could result from small amounts of mercury vapor present in an unreplenished submarine/surface
ship atmosphere.
3.5 ;Use of alternate ingredients in the formula must have prior approval of the Naval Sea Systems Command. Approval will be based on review of data showing equivalent physical and chemical characteristics to the specified ingredient. It will be necessary to
demonstrate that the paint compound made using the alternative ingredient will conform to all requirements of MIL-DTL-24631.;
3.6 Marking - This item shall be physically identified in accordance
with ;the marking and labeling requirements of Table IV, Recommended Marking of MIL-DTL-24631.; .
3.7 ;The paint covered by this specification shall be packed and packaged as kits. The kits shall consist of two (2) containers of equal volume, one (1) pint marked A (component A) and one (1) pint marked B (component B).Packaging shall be in accordance with
the requirements of Table IV of MIL-DTL-24631. The components shall be furnished in cans appropriate to the kit requirements, capable of holding one (1) pint. Multiple friction plug containers shall be in accordance with PPP-C-96, type V, class 2, plan B
(except exterior coating is not required).;
3.8 ;Material Safety Data Sheet (MSDS) - Material Safety Data Sheets are required.;
3.9 ;Shipbuilders and Marine Paints and Coatings Product/ Procedure Data Sheet - Direction for use data sheet are required.;
3.10 First Article Approval (Contractor Testing) - First Article Test (FAT) and approval is required.
3.11 First Article Approval (Government Testing) - First Article Test (FAT) and approval is required.
Cost of both Contractor and Government First Article Tests shall be the responsibility of the contractor. Test costs are subject to change. Inquire with NAVSUP WSS program manager @ commercial 717.605.3951 for approximate costs.
3.12 Production Lot Approval (Contractor Testing) - Production Lot Test and approval is required.
3.13 Production Lot Approval (Government Testing) - Production Lot Test and approval is required.
4. QUALITY ASSURANCE
4.1 Responsibility for Inspection - Unless otherwise specified in the contract/purchase order, the Contractor is responsible for the performance of all inspection requirements as specified herein. Except as otherwise specified in the contract/purchase order,
the Contractor may use his own or any other facilities suitable for the performance of the inspection requirements specified herein, unless disapproved by the Government. The Government reserves the right to perform any of the inspections set forth in the
specification where such inspections are deemed necessary to assure supplies and services conform to prescribed requirements.
4.2 Inspection System Requirements - The supplier shall provide and maintain an inspection/quality system acceptable to the Government. The inspection system requirements for this contract/purchase order shall be in accordance with MIL-I-45208. Suppliers
certified to perform under ISO 9001 or ISO 9002 are granted permission to utilize the one desired in lieu of MIL-I-45208.
4.3 Responsibility for Compliance - All items must meet all requirements of this contract/purchase order. The inspection set forth in this specification shall become a part of the Contractor's overall inspection system or quality program. The absence of any
inspection requirements shall not relieve the Contractor of the responsibility of assuring that all products or supplies submitted to the Government for acceptance comply with all requirements of the contract/purchase order. Sampling in quality conformance
does not authorize submission of known defective material, either indicated or actual, not does it commit the Government to acceptance of defective material.
4.4 Records of Inspection - (This requirement is not applicable to Government Purchase Orders) Records of all inspection work performed by the Contractor, as referenced elsewhere in this contract, shall be kept complete and available to the Government during
the performance of the contract and for a period of four years after final delivery of supplies.
4.5 ;Material Safety Data Sheet (MSDS) - The contractor shall prepare and submit material safety data sheets in accordance with the contract data requirements list (DD Form 1423). The MSDS is Form OSHA-20 and is found as part of FED-STD-313.;
4.6 ;Shipbuilders and Marine Paints and Coatings Products/Procedure Data Sheet ASTM-F718 - The contractor shall prepare and submit the directions for use data sheets in accordance with the contract data requirements list (DD Form 1423).;
4.7 ;First Article Test/Inspection (Contractor) - The Contractor shall conduct destructive preliminary First Article Test/Inspection on samples of sufficient size to permit the performance of all the test and inspections as specified in paragraph 4.2 of
MIL-DLT-24631. ;
4.8 First Article Test/Inspection Report - The Contractor shall prepare and submit a report in accordance with the Contract Data Requirements List (DD Form 1423). The report shall be approved prior to production.
4.9 ;First Article Test/Inspection (Government) - The Contractor shall deliver samples of sufficient size to the designated Government Laboratory for destructive First Article Test/Inspection in accordance with the requirements of paragraph 4.2 of
MIL-DTL-24631. The Contractor's First Article Test/Inspection Report shall be delivered to the Government Testing Facility with the samples to be tested. Test samples that are consumed or destroyed in testing will not be returned to the Contractor by the
Government Testing Facility. Production will not be authorized until Government First Article Test is completed and Contractors Test Report is approved.
The following materials need to be submitted for First Article Testing of MIL-DTL-24631 NIIN 012244904: ~ 1 gallon of each component ~ 1 pint of each base component (Resin, Hardener)
~ Batch Sheets ~ MSDS ~ VOC Certification ~ In-house Testing Results ~ 2 pints of Part A and 2 pints of Part B to support storage stability testing The cost for NSWCCD to perform First Article Testing of MIL-DTL-24631 is $10K. The designated Government
Laboratory is, Carderock Division Naval Surface Warfare Center, Code 6244, Philadelphia Naval Base, Philadelphia, Pa. 19112-5083.;
4.10 ;Production Lot Test/Quality Conformance Inspection (Contractor and Government, Destructive) - The Contractor shall conduct Production Lot Test (PLT)/Quality Conformance Inspection (QCI) on a minimun of two (2) samples of sufficient size (samples to be
taken in accordance with paragraph 4.3.2 of MIL-DTL-24631) to permit the performance of all inspections and test as specified in table II of MIL-DTL-24631. After successful completion of testing by the contractor, two (2) samples of sufficient size shall be
delivered to the designated Government Laboratory for Government PLT/QCI.The Contractor's PLT/QCI report shall be delivered to the Government Testing Facility with the samples to be tested. Test samples that are consumed or destroyed in testing will not be
returned to the Contractor by the Government Testing Facility. Government PLT/QCI approval is required prior to shipment of the production lot.
The designated Government Laboratory is Carderock Division Naval Surface Wareafe Center (CDNSWC), Code 6244, Philadelphia Naval Base, Philadelphia, PA. 19112-5083.;
4.11 Production Lot Test/Inspection Report - The Contractor shall prepare and submit a report in accordance with the Contract Data Requirements List (DD Form 1423).
5. PACKAGING
5.1 Preservation, Packaging, Packing and Marking - Preservation, Packaging, Packing and Marking shall be in accordance with the Contract/Purchase Order Schedule and as specified below.
MIL-STD 2073 PACKAGING APPLIES AS FOUND ELSEWHERE IN THE SCHEDULE
6. NOTES
6.1 Ordering Information for Document References - The Department of Defense Single Stock Point (DODSSP), Website http://www.dsp.dla.mil/, provides product information for the Department Of Defense Index Of Specifications and Standards (DODISS)
(i.e.Military/Federal Specifications and Standards), Data Item Descriptions (DIDs), and other DODSSP Products.
A. Availability of Cancelled Documents - The DODSSP offers cancelled documents that are required by private industry in fulfillment of contractual obligations in paper format. Documents can be requested by phoning the Subscription Services Desk.
B. Commercial Specifications, Standards, and Descriptions - These specifications, standards and descriptions are not available from Government sources. They may be obtained from the publishers of the applicable societies.
C. Ordnance Standards (OS), Weapons Specifications (WS), and NAVORD OSTD 600 Pages - These type publications may be obtained by submitting a request to:
Commander, Indian Head Division, Naval Surface Warfare Center
Code 8410P, 101 Strauss Avenue
Indian Head, MD 20640-5035
D. On post-award actions, requests for "Official Use Only" and "NOFORN" (Not Releasable To Foreign Nationals) documents must identify the Government Contract Number, and must be submitted via the cognizant Defense Contract Management Command (DCMC) for
certification of need for the document. On pre-award actions such requests must be submitted to the PCO for certification of need for the document.
E. NOFORN Military Specifications and Standards (including Amendments, Change Notices and Supplements, but NOT interim Changes) to be ordered from:
Contracting Officer
NAVICP-MECH
Code 87321
5450 Carlisle Pike
P.O. Box 2020
Mechanicsburg, Pa. 17055-0788
F. Nuclear Reactor Publications Assigned NAVSEA Documents and Identification Numbers (i.e. NAVSEA Welding Standard, NAVSEA 250-1500-1) are to be ordered from:
Commanding Officer
NAVICP-MECH
Code 009
5450 Carlisle Pike
P.O. Box 2020
Mechanicsburg, Pa. 17055-0788
G. Technical Manuals Assigned NAVSEA Identification Numbers (i.e. NAVSEA Welding And Brazing Procedure, NAVSEA S9074-AQ-GIB-010/248) are to be ordered from:
Naval Inventory Control Point
Code 1 Support Branch
700 Robbins Avenue
Phildelphia, Pa. 19111-5094
H. Interim Changes and Classified Specifications shall be obtained by submitting a request on DD Form 1425 to NAVICP-MECH.
6.2 Information regarding abbreviations, symbols and codes appearing on DD Form 1423 - The following information is provided to assist in understanding the intent of the requirement to provide a deliverable item to the government. The explanation of
abbreviation, symbols and codes found in a block follows the block number as they appear on the DD Form 1423.
Block A: Is the actual contract line item no.
Block B: Is the actual collective physical list of the deliverable item(s)
which are part of the total requirement of the contract/purchase
order.
Block C: Is the category of data required, TDP is defined
in MIL-T-31000. TM is defined in Part 1X, Section B
of DODI 5000.2. NAVICP has reasoned that most DD Form 1423's
included in our solicitations meet the requirement of TDP as
NAVICP does not regularly purchase only Technical Manuals without
purchasing hardware and related TDP software. Therefore,
most NAVICP DD Form 1423 category code will be TDP.
Block D: Is the name of the parent system, next higher assembly, or the item
being purchased.
Block E: Is the purchase request number, request for proposal number,
invitation for bid number or another number for tracking and
monitoring purposes.
Block F: Is the successful offerors name and or cage code.
Block G: Is the name of the individual and or the code/activity of the
individual who prepared the DD Form 1423 and included the
requirement in the Technical Data Package (TDP).
Block H: Self explanatory.
Block I: Is the name and signature of the individual who approved the content
and the need for inclusion of the DD Form 1423 in the TDP.
Block J: Self explanatory.
Block 1: Is the Exhibit Line Item Number (ELIN).
Block 2: Is the title of the data item cited in Block 4.
Block 3: Is the subtitle of the data item cited in Block 4 and is used if
the title requires clarification.
Block 4: Is the actual Data Item Description (DID) number or the actual
Technical Manual Contract Requirements Number. In the event
the DD Form 1423 is requiring a technical manual the numbered
TMCR will be an attachment to the contract/purchase order.
Block 5: Is the section and paragraph area, where the requirement
statement for the DD Form 1423 will be found.
Block 6: Is the activity that will inform the contractor of approval,
conditional approval or disapproval of the deliverable item.
Block 7: Is a code which designates authority for inspection and
acceptance of the deliverable item. The definition of the
codes is as follows:
DD Form 250 Code Inspection Acceptance
SS (1) (2)
DD (3) (4)
SD (1) (4)
DS (3) (5)
LT (6) (7)
NO (8) (8)
XX (9) (9)
(1) Inspection at source.
(2) Acceptance at source.
(3) No inspection performed at source. Final inspection
performance at destination.
(4) Acceptance at destination.
(5) Acceptance at source. Acceptance based on written
approval from the Contract Officer.
(6) Letter of transmittal only. LT should not be used when
inspection is required. The data is sent by the
contractor directly to the personnel listed in Block 14
of the DD Form 1423. LT is used when the contracting
agency does not desire to have a DD Form 250 for each
and every piece of data developed by the contractor.
The only other authorized use of LT is the special
case where the contracting agency does not desire to
have separate DD Forms 250 but desires to have a
Government quality assurance representative perform
inspection. The Government quality assurance
representative shall be listed on the distribution
in Block 14 and requested to provide comments via
the quality assurance letter of inspection.
Use of the symbol LT is not authorized for data comprising
final delivery of Technical Data Package of for Technical
Manuals. (LT may, however, be used for delivery of
preliminary TDP's or TM's).
(7) As specified in Block 8 of the DD Form 1423.
(8) No inspection or acceptance required. No DD Form 250 or
letter of transmittal required.
Use of the symbol NO is not authorized for data comprising
Technical Data Packages or for Technical Manuals.
(9) Inspection and acceptance requirements specified elsewhere
in the contract.
Block 8: Is the approval code - Items of critical data requiring
specific advanced written approval prior to distribution of
the final data item will be identified by placing an "A"
in this field. This data item requires submission of a
preliminary draft prior to publication of a final document.
When a preliminary draft is required, Block 16 of the DD
Form 1423 will show length of time required for Government
approval/disapproval and subsequent turn-around time for the
contractor to resubmit the data after Government
approval/disapproval has been issued. Block 16 will also
indicate the extent of the approval requirements, e.g.,
approval of technical content and/or format.
Block 9: Is the distribution statement code which explains how the
Government can circulate the deliverable item. The definition
of codes A, B, C, D, E, F or X is as follows:
A. Distribution of the item is unrestricted.
B. Distribution of the item is limited to agencies only.
C. Distribution of the item is limited to contractors with
a cage code and have a DD Form 2345 on file with the
Defense Logistics Service Center (DLSC) Battle Creek,
Mich. or Government activities.
D. Distribution of the item is limited to DOD activities
and DOD contractors only.
E. Distribution of the item is limited to DOD components
only.
F. Distribution of the item is restricted from Foreign
Nations and Forign Nationals.
Block 10: Is the frequency which the deliverable item is expected to
be delivered to the Government. The abbreviations and
their meaning.
ANNLY Annually
ASGEN As generated
ASREQ As required
BI-MO Every two months
BI-WE Every two weeks
DAILY Daily
DFDEL Deferred Delivery
MTHLY Monthly
ONE/R One time with revisions
QRTLY Quarterly
SEMIA Every six months
WEKLY Weekly
XTIME Number of times to be submitted
(1time, 2times...9times)
Use of these codes requires further explanation in Block 16
to provide the contractor with guidance necessary to accurately
price the deliverable data item.
Other abbreviations not appearing on the above list may on
occasion be used in Block 10 of the DD Form 1423. When other
abbreviations are used they will be fully explained in Block 16
of the DD Form 1423.
Block 11: Is the last calendar date, expressed in year/month/day
format, the deliverable item is to be received by the
requiring office cited in Block 6 of the DD Form 1423
for an item with a Block 10 entry indication a single
delivery. If the item is to be submitted multiple
times, the number stated is the number of calendar days
after the frequency cited in Block 10 the item is to be
received by the requiring office cited in Block 6 of the
DD Form 1423. On occasion the deliverable item will be
required to be submitted prior to the end of the frequency
cited in Block 6. In that event the requirement will be
fully explained in Block 16 of the DD Form 1423.
Block 12: Is the date of first submission of the deliverable item to
the requiring office (Block 4) expressed in
year/month/day format. The abbreviations and their
meaning are as follows:
ASGEN As generated
ASREQ As required
DAC Days after contract date
DFDEL Deferred Delivery
EOC End of contract
EOM End of month
EOQ End of quarter
Specific instructions for these requirements will be provided in
Block 16. If the deliverable item is constrained by a specific
event or milestone the constraint will be fully explained in Block 16
of the DD Form 1423. "As generated", "As required", and "Deferred
Delivery" will always be fully explained in Block 16.
Block 13: Is the date of subsequent submission of the deliverable item, after
the initial submission. Subsequent submission is only used to
indicate the specific time period. The data is required when
Block 10 of the DD Form 1423 indicates multiple delivery is
required. This does not apply to resubmission of a deliverable
item that has been reviewed by the requiring office and determined
to be only conditionally acceptable or unacceptable.
Block 14a: Will contain the activity name(s) where the deliverable item is to
be sent. If the activity is other than DCMC or NSPCC the full
name, address (including code) will be specified. That specific
information will be located in Block 16 of the DD Form 1423.
Block 14b: Is the number of copies of draft and or final copies to
be submitted. When final "Repro" copies ar to be submitted
Block 16 will clarify the type of Repro copies required.
(e.g., vellum, negative, etc.)
Block 15: Is the total of each type of copies to be submitted as required
by Block 14.
Block 16: Is the block used to provide additional or clarifying information
Blocks 1 through 15. This block is also the only area used to
tailor the document listed in Block 4. Only deletions to the
minimum requirements stated in the document in Block 4 are
allowed. Block 16 may also be used to specify the medium for
delivery of the data.
Block 17: Is the block where the bidder or offerer is to enter the
appropriate price group. The price group are defines as follows:
A. Group I - Data which the contractor prepares to satisfy the Government's requirements. The contractor does not need this
type of data to perform the rest of the contract. Price
would be based on identifiable direct costs, overhead, General
and Administrative (G&A) and profit.
B. Group II - Data essential to contract performance which must be
reworked or amended to conform to Government requirements.
The price for data in this group would be based on the direct
cost to convert the original data to meet Government needs and
to deliver it, plus allocable overhead, G&A and profit.
C. Group III - Data which the contractor must develop for his own
use and which requires no substantial change to conform to
Government requirements regarding depth of content, format,
frequency of submittal, preparation, and quality of data. Only
the costs of reproducing, handling and delivery, plus overhead,
G&A and profit, are considered inpricing data in this group.
D. Group IV - Data which the contractor has developed as part
of his commercial business. Not much of this data is required
and the cost is insignificant. The item should normally
becoded "no charge." An example is a brochure or brief manual
developed for commercial application which will be acquired
in small quantities, and the added cost is too small to justify
the expense of computing the charge that otherwise would go
with the acquisition.
Block 18: Enter the total estimated price equal to that portion of the total
price which is estimated to be attributable to the production
or development for the government of that ITEM OF DATA. THE
ENTRY "N/C" FOR "NO CHARGE" is acceptable.
6.3 In accordance with OPNAVINST 5510.1 all documents and drawings provided by the U.S. Navy to perspective Contractors must include a "Distribution Statement" to inform the contractor of the limits of distribution, and the safeguarding of the information
contained on those documents and drawings.
There are 7 (seven) seperate distribution statement codes used for non-classified documents and drawings. The definition for each is as follows:
A... approved for public release; distribution is unlimited.
B... distribution authorized to US Governments agencies only.
C... distribution authorized to US Government agencies and their contractors.
D... distribution authorized to DoD and DoD contractors only.
E... distribution authorized to DoD Components only.
F... further distribution only as directed by Commander, Naval Sea
Systems Command, code 09T.
X... distribution is authorized to US Government agencies and private individuals or enterprises eligible to obtain export controlled technical
data in accordance with OPNAVINST 5510.161.
P/N: MIL-DTL-24631/3 NAVY FORMULA 186, TYPE I

DATE OF FIRST SUBMISSION=ASREQ
;Material Safety Data Sheet (MSDS) to be in accordance with the requirements of FED-STD-313. In the event of a conflict, FED-STD- 313 shall take precedence over DI-MISC-80678.;
;Block 14A Forward one (1) DCMC approved copy to the Government Testing
Facility at the time of First Article Test sample submission.
The Government Testing Facility is: Carderock Division Naval Surface Warfare Center (CDNSWC), Code 6244, Philadelphia Naval Base, Philadelphia Pa. 19112-5083. ;
Block 14A Package one DCMC approved copy inside each shipping container for each shipment. In additon, forward one approved copy with a copy of the DD form 250 to the NAVICP-MECH PCO at the time of shipment.
Paragraphs 10.2.2, 10.2.3, 10.2.4, 10.3.1, and 10.4 of DI-MISC-80678 do not apply.

DATE OF FIRST SUBMISSION=ASREQ
;Shipbuilders and Marine Paints and Coatings Product/Procedure Data Sheet to be in accordance with the requirements of ASTM F 718. In the event of a conflict, ASTM F 718 shall take precedence over DI-MISC-80678.;
;Block 14A - Forward one (1) DCMC approved copy to the Government Testing Facility at the time of First Article Test sample submission. The Government Testing Facility is: Carderock Division Naval Surface Warfare Center (CDNSWC) Code 6244, Philadelphia Navy Base,
Philadelphia, Pa. 19112-5083.;
Block 14A Package one DCMC approved copy inside each shipping container for each shipment. In additon, forward one approved copy with a copy of the DD form 250 to the NAVICP-MECH PCO at the time of shipment.
Paragraphs 10.2.2, 10.2.3, 10.2.4, 10.3.1, and 10.4 of DI-MISC-80678 do not apply.

DATE OF FIRST SUBMISSION=ASREQ
Block 12, 13 - First Article Testing Report shall accompany First Article unit(s) sent for Government testing.
;First article test report shall include the results of tests and inspections required by paragraph 4.2 of MIL-DTL-24631. ;
;Government Testing Facility -
Carderock Division Naval Surface Warefare Center (CDNSWC)
Code 6244, Philadelphia Naval Base
Philadelphia, Pa. 19112-5083;
Block 14 - Package one (1) DCMC QAR approved copy with DD Form 250 inside the first shipping container. In addition, forward one (1) copy to the Post Award PCO at time of shipment.
Paragraphs 10.2.2, 10.2.3, 10.2.4, 10.3.1 and 10.4 of DI-MISC-80678 do not apply.

DATE OF FIRST SUBMISSION=ASREQ
Block 12, 13 - Production Lot Test Report shall accompany Production Unit(s) sent for Government testing.
;Production Lot Test/Quality Conformance Inspection report shall include the results of all test and inspections required by paragraph 4.3 of MIL-DTL-24631. ;
;Government Testing Facility -
Carderock Divison Naval Surface Warfare Center (CDNSWC)
Code 6244 Philadelphia Naval Base
Philadelphia, Pa. 19112-5083;
Block 14 - Package one (1) DCMC QAR approved copy with DD Form 250 inside the first shipping container. In addition, forward one (1) copy to the Post Award PCO at time of shipment.
Paragraphs 10.2.2, 10.2.3, 10.2.4, 10.3.1 and 10.4 of DI-MISC-80678 do not apply.

Opportunity closing date

03 March 2025

Value of contract

to be confirmed